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Media Contact Info

Department Email:
.(JavaScript must be enabled to view this email address)

Department Phone:
512-471-5883

Department Fax:
512-471-6589

Marching Band State Contest Media Policy and Information

It is the goal of the University Interscholastic League to provide the media with comprehensive, hospitable services during state events. We understand the difficulty of covering these state championships, and we appreciate the positive publicity our schools and participants receive as a result of your work.

In formulating a media policy, we have tried to address as many media groups as possible. We understand that different media outlets have different needs, and we strive to meet the needs of everyone involved.

Only individuals with UIL-issued media credentials will be allowed access to UIL State Championships. In order to obtain media credentials to UIL State Championship events, certain protocol must be followed.

To request media credentials for the State Marching Band Contest, you must fill out the online credential request form. Event-specific credential request forms may be found under each event’s media page.

Media outlets must identify school(s) they are covering in their credential request.

Each person, along with his or her duties (reporter or photographer), must be listed in the request.

Requests via telephone or email will NOT be accepted.

REQUESTS MUST BE RECEIVED BY THE DEADLINE FOR THE EVENT. LATE REQUESTS MAY NOT BE CONSIDERED. (Click here for event deadlines.)

Requester must be employed by the media outlet requesting credentials. Requests submitted by freelancers will be denied.

The UIL makes the final determination of whether or not media credential requests are granted. If your request is denied, the UIL will make every attempt at contacting your media outlet via the email provided in the online credential request. It is your responsibility to assure your credential request has been successfully received. All credentials will be placed on reserve at the Alamodome, and will not be mailed.

You may check the status of your credential request via e-mail at: pr@uiltexas.org

*PLEASE NOTE*

Credentials or tickets for spouses, friends, children, etc. will not be provided.

Acceptance of the media credentials to a UIL championship event constitutes an agreement by the individual to abide by all media regulations of the UIL.

FLASH PHOTOGRAPHY: The use of electronic flash equipment, other than remote off-camera strobe flash, is prohibited at all indoor UIL State Championship events.

The UIL prohibits the sale of photographs from UIL State Championship events, and will not credential any photographers whose photos will be used for any purpose other than media coverage.

Newspapers

Credentials will be provided only to reporters covering hometown or circulation-area schools. Reporters must present photo identification in order to claim credentials. NEWSPAPERS MUST IDENTIFY SCHOOL(S) THEY ARE COVERING IN THEIR ONLINE MEDIA CREDENTIAL REQUEST.

Daily newspapers may have up to four credentials. Weekly newspapers may have no more than two credentials. Publishing companies that publish weekly newspapers for more than one community will be considered a single weekly newspaper. The UIL must have names for all persons claiming passes, and all persons must bring photo identification. NEWSPAPERS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS.

Radio Stations

For copyright reasons, radio stations may not provide a live broadcast of the Marching Band State Contest. Radio stations not doing a broadcast of the event will be limited to one credential. STATIONS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Radio stations must identify school(s) they are covering in their online media credential request.

Television

TV stations may reserve no more than three credentials. STATIONS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Television stations must identify school(s) they are covering in their online media credential request.

Contests may not be filmed in their entirety and footage should be used for highlight purposes only. DUE TO COPYRIGHT RESTRICTIONS Highlight footage MAY NOT CONTAIN SOUND FROM A BAND’S PERFORMANCE AND should be no more than ONE minute long.

Internet Sites

A representative from Internet sites interested in covering the event should request credentials prior to the deadline following the same protocol as other media outlets (see above).

Requests will be considered on an individual basis. Internet sites may have up to two credentials. INTERNET SITES WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Sites must identify school(s) they are covering in their online media credential request.

Websites will not be credentialed unless they meet specifications outlined below:

  • Must be a legal corporate entity that has been in business for at least one full calendar year and has provided coverage of a UIL member school for at least one full year.
  • Must provide original coverage of UIL schools with its own staff of full-time reporters, photographers and equipment.
  • No credentials will be issued to any website that is not deemed by the University Interscholastic League Media Coordinator to have adequate editorial oversight.

The following Internet sites will not be granted credentials:

  • Personal page Internet site publishers
  • Agate Internet sites
  • Sites that do not produce original content on a daily basis will not be credentialed. Sites that do not update original content daily are up to the discretion of the UIL.
  • Internet sites associated in any way with the promotion of alcohol, tobacco, gambling, political election issues/candidates or lewd subject matter as determined by the UIL
  • Any other Internet site deemed in poor taste or not in compliance with the mission of Interscholastic competitions as determined by the UIL

Magazines

A representative from magazines interested in covering the tournament should request credentials prior to the deadline following the same protocol as other media outlets (see above).

Requests will be considered on an individual basis. Magazines may have up to two credentials. MAGAZINES WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Magazines must identify school(s) they are covering in their online media credential request.

The following Magazines will not be granted credentials:

  • Magazines associated in any way with the promotion of alcohol, tobacco, gambling, political election issues/candidates or lewd subject matter as determined by the UIL
  • Any other magazine deemed in poor taste or not in compliance with the mission of Interscholastic competitions as determined by the UIL
  • Magazines must furnish, upon request, samples of previous issues. Samples would need to be received before the deadline to request a credential has passed.

 

High School Student Media

Administrators of schools participating in the contest should request credentials prior to the deadline following the same protocol as other media outlets (see above). SCHOOLS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS—If your school is not participating in the state event, you will not be granted credentials.

Each school will be issued three student media credentials total. The credentials are intended for use by students in their school’s journalism program and should include newspaper, yearbook and broadcast journalism on a single request. Only individuals with UIL-issued media credentials will be allowed access to the UIL State Championships. Students must show a valid student identification card from a high school participating in the event in order to obtain UIL media credentials – no exceptions.

Contests may not be filmed in their entirety and footage should be used for highlight purposes only. DUE TO COPYRIGHT RESTRICTIONS Highlight footage MAY NOT CONTAIN SOUND FROM A BAND’S PERFORMANCE AND should be no more than ONE minute long.

High School media credentials will not be considered for parents, booster clubs, spirit groups, commercial photographers or other directors to take pictures or footage of the contest.

Commercial Photographers

The UIL does not issue media credentials to commercial photographers. Media credentials are intended for media purposes only. The UIL prohibits the sale of photographs from State Championship events.

Additional Information

The UIL’s goal is to provide the best service possible to the working media. Part of this responsibility is guaranteeing that services are available only to the working media. To request media credentials, please follow the protocol listed above by filling out the online credential request form.

We welcome your questions or comments regarding this matter.

Media Director
University Interscholastic League
(512) 471-5883
(512) 471-6589 FAX
pr@uiltexas.org